Employment: Grant Assistance for Grassroots Human Security Projects
2023/2/24
The Embassy of Japan in Rwanda opened one vacancy of the external project coordinator for the "Grant Assistance for Grassroots Human Security Projects" (hereinafter referred to as "GGP"), subject to the approval of the FY2023 budget.
1 The Grant Assistance for Grassroots Human Security Projects（GGP）
The Government of Japan provides GGP which is intended to give the grant to non-profitable organizations (local governments, NGOs, educational institutions, health institutions etc.) in order to respond to the diverse development needs in Burundi. For more details, please refer to the following
https://www.mofa.go.jp/mofaj/gaiko/oda/files/000071826.pdf (English)
https://www.mofa.go.jp/mofaj/gaiko/oda/files/000071827.pdf (Français)
2 Duties of the External Project Coordinator
Based on the contract with the Embassy, the external project coordinator will mainly work in;
（1）coordinating projects by receiving project Application Forms and communicating with relevant parties, including applicant organizations, local government,etc,
（2）conducting surveys through site visits,
（3）arranging signing ceremonies of Grant Contracts for selected projects,
（4） assessing external audit reports and reports from the recipient organizations,
（5）supervising, monitoring, evaluating and following up the granted projects, and（6）responding to GGP-related work.
Since GGP is one of the development policy by the Government of Japan, policy decisions such as selection of grantees, adoption of projects, and provision of grants are made by the Embassy of Japan. Therefore, the external project coordinator is in charge of preliminary research, coordination with applicant organizations, preparation of requests and reports, monitoring and evaluation, which are necessary processes for the Embassy to make policy decisions. The Embassy and the external project coordinator will share information every time and handle GGP together. The external assignment must be confidential, and information obtained through GGP work must not be disclosed.
3 Form of Contract, etc.
(1) Contract Type
The external project coordinator is not employed by the Embassy. He or she is contracted by the Embassy to perform non-executive duties for which the Embassy monthly pays a fixed retainer fee for the duration of the contract. For example, the Embassy will not arrange for health and accident insurance, pension.
(2) Amount of gratuities
The amount of the honorarium will be determined in accordance with the Embassy's regulations and based on the applicant's ability and experience.
(3) Organization
The period of the assignment will start from April 1, 2023 (specific dates to be determined with the prospective contractor) to March 31, 2024. The contract may be renewed for up to three years upon mutual agreement between the Embassy, based on the budget.
(4) Location, Hours, etc.
・In accordance with instructions by the Embassy of Japan in Rwanda, the consultant will work remotely. When he/she is requested to travel to project sites etc. the expenses will be paid separately in accordance with the rules and regulations.
・Require submission of monthly GGP reports. Based on this report, each month, set monthly goals and confirm at the end of the month.
4 Application Requirements
（1）Inhabitant in Burundi(preferable in Bujumbura)
（2）University degree or equivalent.
（3）High Ability to speak and write in English and French
（4）Knowledge and experience in development cooperation
（5）Ability to use Word, Excel, and other computer functions necessary to prepare reports.
（6）Highly motivated, understanding of others, proactive and patient
（7）Healthy in mind and body
5 How to apply
(1) Please send the following application documents to the e-mail address below by March 1st, 2023 (Wednesday).
(2) To apply, please send an email to the Embassy's contact email address. Personal information submitted will be used only for the purpose of selection and applications will be kept strictly confidential.
a. Curriculum vitae with a photograph attached (to be completed in English or French. Handwritten resumes will not be accepted.)
b. Copies of official certificates indicating your language level (Please attach the latest one, if available).
c. Reasons for applying and personal PR (in English or French; approximately 1 to 2 A4-size pages)
(3) Email：applications@kq.mofa.go.jp
The Government of Japan provides GGP which is intended to give the grant to non-profitable organizations (local governments, NGOs, educational institutions, health institutions etc.) in order to respond to the diverse development needs in Burundi. For more details, please refer to the following
https://www.mofa.go.jp/mofaj/gaiko/oda/files/000071826.pdf (English)
https://www.mofa.go.jp/mofaj/gaiko/oda/files/000071827.pdf (Français)
2 Duties of the External Project Coordinator
Based on the contract with the Embassy, the external project coordinator will mainly work in;
（1）coordinating projects by receiving project Application Forms and communicating with relevant parties, including applicant organizations, local government,etc,
（2）conducting surveys through site visits,
（3）arranging signing ceremonies of Grant Contracts for selected projects,
（4） assessing external audit reports and reports from the recipient organizations,
（5）supervising, monitoring, evaluating and following up the granted projects, and（6）responding to GGP-related work.
Since GGP is one of the development policy by the Government of Japan, policy decisions such as selection of grantees, adoption of projects, and provision of grants are made by the Embassy of Japan. Therefore, the external project coordinator is in charge of preliminary research, coordination with applicant organizations, preparation of requests and reports, monitoring and evaluation, which are necessary processes for the Embassy to make policy decisions. The Embassy and the external project coordinator will share information every time and handle GGP together. The external assignment must be confidential, and information obtained through GGP work must not be disclosed.
3 Form of Contract, etc.
(1) Contract Type
The external project coordinator is not employed by the Embassy. He or she is contracted by the Embassy to perform non-executive duties for which the Embassy monthly pays a fixed retainer fee for the duration of the contract. For example, the Embassy will not arrange for health and accident insurance, pension.
(2) Amount of gratuities
The amount of the honorarium will be determined in accordance with the Embassy's regulations and based on the applicant's ability and experience.
(3) Organization
The period of the assignment will start from April 1, 2023 (specific dates to be determined with the prospective contractor) to March 31, 2024. The contract may be renewed for up to three years upon mutual agreement between the Embassy, based on the budget.
(4) Location, Hours, etc.
・In accordance with instructions by the Embassy of Japan in Rwanda, the consultant will work remotely. When he/she is requested to travel to project sites etc. the expenses will be paid separately in accordance with the rules and regulations.
・Require submission of monthly GGP reports. Based on this report, each month, set monthly goals and confirm at the end of the month.
4 Application Requirements
（1）Inhabitant in Burundi(preferable in Bujumbura)
（2）University degree or equivalent.
（3）High Ability to speak and write in English and French
（4）Knowledge and experience in development cooperation
（5）Ability to use Word, Excel, and other computer functions necessary to prepare reports.
（6）Highly motivated, understanding of others, proactive and patient
（7）Healthy in mind and body
5 How to apply
(1) Please send the following application documents to the e-mail address below by March 1st, 2023 (Wednesday).
(2) To apply, please send an email to the Embassy's contact email address. Personal information submitted will be used only for the purpose of selection and applications will be kept strictly confidential.
a. Curriculum vitae with a photograph attached (to be completed in English or French. Handwritten resumes will not be accepted.)
b. Copies of official certificates indicating your language level (Please attach the latest one, if available).
c. Reasons for applying and personal PR (in English or French; approximately 1 to 2 A4-size pages)
(3) Email：applications@kq.mofa.go.jp