Embassy of Japan: Recruitment of Diplomatic Assistant
2025/9/23
The Embassy of Japan in Rwanda is seeking one Diplomatic Assistant with the following qualifications to work in the General Affairs and Political Affairs Section. Responsibilities include (but not limited to) performing some research, monitoring news developments, accompanying diplomats to meetings to take notes, drafting speeches, managing the schedules and daily activities of diplomats, making appointments, and coordinating transportation for diplomats.
1. Qualifications
(1) A Rwandese national who lives in Kigali or near Kigali, and is able to commute to the Embassy every weekday on time.
(2) Proficiency in written and spoken English and French. Japanese language skill is an asset but not prerequisite.
(3) Basic computer skills (proficiency in the use of Microsoft Office software: Word and Excel) and good communication skills.
(4) A bachelor’s degree or above.
(5) Working experience in administration and/or in a team-oriented workplace is desirable.
2. Employment conditions
(1) Salary will be determined according to Embassy’s internal rules.
(2) Working hours:
Monday to Thursday 08:00 -17:30 (1-hour break), Friday 08:00 -12:45
The staff member might be required to work overtime or on Saturday, Sunday and other holidays in accordance with internal regulations and domestic laws.
(3) Period of employment: Expected to begin on December 1st, 2025 (specific date to be agreed by the Embassy and the prospect staff), with a probation period of three months.
(4) Position: Diplomatic Assistant
3. Application
(1) Documents specified below should be submitted to the Administrative Section of Embassy of Japan.
(2) We will inform the interview date and time exclusively to applicants who have passed a document screening. Submitted documents will not be returned. Any inquiries regarding anything related to your application will not be accepted.
(3) Personal information submitted will be used exclusively for the purpose of selection and application will be kept strictly confidential.
4. Submission address
Embassy of Japan, 4th floor of Blue star house, 35, KG7 Avenue, Kacyiru, Kigali
5. Deadline
By 4:00 PM October 6th, 2025 (Any application submitted after the deadline will not be considered.）
1. Qualifications
(1) A Rwandese national who lives in Kigali or near Kigali, and is able to commute to the Embassy every weekday on time.
(2) Proficiency in written and spoken English and French. Japanese language skill is an asset but not prerequisite.
(3) Basic computer skills (proficiency in the use of Microsoft Office software: Word and Excel) and good communication skills.
(4) A bachelor’s degree or above.
(5) Working experience in administration and/or in a team-oriented workplace is desirable.
2. Employment conditions
(1) Salary will be determined according to Embassy’s internal rules.
(2) Working hours:
Monday to Thursday 08:00 -17:30 (1-hour break), Friday 08:00 -12:45
The staff member might be required to work overtime or on Saturday, Sunday and other holidays in accordance with internal regulations and domestic laws.
(3) Period of employment: Expected to begin on December 1st, 2025 (specific date to be agreed by the Embassy and the prospect staff), with a probation period of three months.
(4) Position: Diplomatic Assistant
3. Application
(1) Documents specified below should be submitted to the Administrative Section of Embassy of Japan.
- Curriculum Vitae (with an attached picture) and Copy of ID
- Non-criminal certificate
- Documents proving educational background
(2) We will inform the interview date and time exclusively to applicants who have passed a document screening. Submitted documents will not be returned. Any inquiries regarding anything related to your application will not be accepted.
(3) Personal information submitted will be used exclusively for the purpose of selection and application will be kept strictly confidential.
4. Submission address
Embassy of Japan, 4th floor of Blue star house, 35, KG7 Avenue, Kacyiru, Kigali
5. Deadline
By 4:00 PM October 6th, 2025 (Any application submitted after the deadline will not be considered.）